The responsibilities of governmental bodies, pertaining to the Open Records Request, are to:

• Establish reasonable procedures for inspecting or copying public information and inform requestors of these procedures
• Treat all requestors uniformly and shall give to the requestor all reasonable comfort and facility, including accommodation in accordance with ADA requirements
• Be informed about open records laws and educate employees on the requirements of those laws
• Inform requestors of the estimated charges greater than $40 and any changes in the estimates above 20% of the original estimate, and confirm that the requestor accepts the charges, or has amended the request, in writing before finalizing the request
• Inform the requestor if the information cannot be provided promptly and set a date and time to provide it within a reasonable time
• Request a ruling from the Office of the Attorney General regarding any information the governmental body wishes to withhold, and send a copy of the request for ruling, or a redacted copy, to the requestor
• Segregate public information from information that may be withheld and provide that public information promptly
• Make a good faith attempt to inform 3rd parties when their proprietary information is being requested from the governmental body
• Respond in writing to all written communications from the General Services Commission regarding charges for the information
• Respond to the Office of the Attorney General regarding complaints about violations of the act